Frequently Asked Questions

About CUWIP

Question:
Who is invited to attend CUWiP?

Answer:

Any undergraduate student with an interest in physics may apply to attend a Conferences for Undergraduate Women in PhysicsCUWiP.  For the last decade, Conferences for...

Question:
What is CUWiP?
Answer:

The APS Conferences for Undergraduate Women in Physics (CUWiP) are three-day regional conferences for undergraduate physics majors. The 2018 conferences will be held on ...

Application and Registration

Question:
I am an accompanying faculty member. What should I do?
Answer:

Any accompanying faculty members should please email us, at cuwip@iastate.edu to let us know that you will be attending. We will cover meals, but not travel or lodging. Please contact us for information...

Question:
Who can attend? Do I need to be a physics major to apply?
Answer:

Any undergraduate student attending a US college/university may apply. Follow the application instructions listed here. It is very important to complete all parts of the application and...

Question:
Are "application" and "registration" the same thing?
Answer:

No. You apply to attend a CUWiP conference (the one closest to you), and you are accepted, wait-listed or declined according to the...

Question:
How do I know which site to apply to?
Answer:

Please see the APS CUWiP map below. If you do not apply to the site that you will be geographically closest to at the time of the conference, your application may be...

Question:
Do I need to book my travel before registering?
Answer:

No, but you should have an estimate of the cost. If you are traveling by air and your travel cost is not covered by your department, your airfare must be approved by the conference organizers before you book your travel. Due to the...

Question:
What will increase my chances of being accepted to the conference?
Answer:

First, make sure you submit your application by the deadline. Second, make sure you put some thought into why you want to attend and what you want to get out of the conference. Please answer all questions on the application fully and honestly....

Cost and Funding

Question:
How much does the conference cost?
Answer:

Students who are accepted to attend the conference must pay a one-time registration fee of $45, which helps offset some of the cost of the conference, including all lodging and meals.  If you cannot afford the registration fee and your...

Question:
How do I know the amount my department will contribute to my travel funding?
Answer:

Please talk to your department chair, manager, or director of undergraduate studies before registering for CUWiP. You might ask an academic advisor, faculty member you know, or other mentor for guidance about who to ask if you are unsure.  ...

Eligibility

Question:
Do I need to have research to present in order to attend the conference?
Answer:

No. While we encourage you to present a talk or a poster if you have been involved in research, you are welcome just to attend the conference and participate in the activities.

Question:
I attended last year; can I come to this year’s conference, too?
Answer:

The content of this year’s conference will not be exactly the same as last year’s, and you are welcome to apply to attend again. However, if more students apply than we can accommodate, preference will be given to students who have never attended...

Question:
I am a local student. Do I need to register?
Answer:

Yes, all attendees must register by the deadline.

Question:
Can I attend the CUWiP at Iowa State even though it is not my closest location? For example, I am considering Iowa State University for grad school and would like to visit the school?
Answer:

Because of the high demand of students and travel costs of those who are not in our region, we will only be able to accept students who will be in the region at the time of the conference. This conference is not intended to be a graduate school...

Question:
I'm a student from Canada. Can I apply to a U.S. site?
Answer:

Students from Canada are encouraged to apply to the Canadian site at Queens University in Kingston Ontario. Students from Canada may apply to closer U.S. sites if desired. However, Canadian students accepted to U.S. sites are not eligible for...

Question:
I'm a student in a country other than the United States or Canada. Can I apply for CUWiP?
Answer:

The American Physical Society (APS) is only able to fund students attending universities in the U.S. We welcome students attending non-U.S. institutions to email our site at ...

Question:
I'm a community college student. Am I eligible to apply to CUWiP?
Answer:

Yes, undergraduate students at any U.S. college or university may apply.

Question:
I'm a high school student/grad student/postdoc/faculty member. Am I eligible to apply to CUWiP?
Answer:

Only undergraduate students who will be over 18 at the time of the conference may apply to CUWiP.  Mentors and/or accompanying non-undergraduate students should contact us at cuwip@iastate.edu...

Question:
I am transgender/gender-fluid/genderqueer/non-binary etc, can I attend this conference?
Answer:

Yes, students of all genders are welcome to attend this conference. If you have questions or concerns about the housing for this conference, or your personal safety, please contact us at cuwip@iastate.edu....

Travel and Hotel

Question:
How do I arrange travel?
Answer:

Students are responsible for arranging their own travel to the conference.  We encourage students to coordinate with other attendees from their institution.  Please be in communication with your local chair or faculty member if your...

Question:
Can I come late? Can I leave early? Can I skip things that I’m not interested in?
Answer:

Because your travel costs are reimbursable, it is expected that you will attend all of the conference events as scheduled. If you have special circumstances, please contact us at cuwip@iastate.edu to...

Question:
Where do I stay during the conference?
Answer:

Students will be accommodated at Gateway Hotel in Ames.  Do not make your own hotel reservations. Details of rooming and roommate policy will be available at the time of the application. Please visit our...

Question:
How can I get to and from the airport?
Answer:

We will help you with travel between the Des Moines International airport and Ames, by organizing shuttles, or pointing you to commercial services. If you plan to fly, please contact us at ...

Question:
When will I get reimbursed for travel?
Answer:

Lodging and meals will be provided by the conference as long as you have been approved as an attendee. In addition, if you have been granted approval for reimbursement by the conference (rather than by your department): after the...

Miscelaneous

Question:
What if I have dietary restrictions?
Answer:

We will request dietary restriction information on the registration form. If you have special requirements beyond those, please contact us at cuwip@iastate.edu and we will work to accommodate you.

Question:
What should I wear to the conference?
Answer:

The conference has no dress code, and we encourage students to be comfortable. There will be a plated banquet on Saturday evening, and many students enjoy dressing up for this event.  You may wish to look at photos of previous conferences to...

Question:
What are the guidelines for posters?
Answer:

Please see our Presentation Guidelines page for more information.

Question:
Can I connect with those going to the conference before arriving ?
Answer:

Yes!  We have set up a Facebook page: <add link here when available>

Question:
I have anxiety, depression, etc, and I am worried about attending this conference. What should I do?
Answer:

Please contact us at cuwip@iastate.edu if you are comfortable so we are aware. We will encourage you to try your best during the networking opportunities, but if you need to be paired up with someone you...

Question:
Are there childcare options available during the conference?
Answer:

Please contact us at cuwip@iastate.edu to discuss your needs.